Clean Vehicles Program Documents

Effective March 15, 2011

Program Information & Partners

• Program Guidelines
• Application Checklist
• Application Form Overview (Instructions & Tips!)
  
• Accelerated Turnover Calculator for On-Road Vehicles
• Current Expected Useful Life Table
• Orientation Packet for Fleet Managers
• EPA Verified Technologies Retrofit List
• CARB Verified Technologies Retrofit List
• EPA Verified Fuel Conservation Technologies List
• Listing of 0.2 g/bhp-hr NOx Rated Heavy-Duty On-Road Engines
• Sample Anti-Idling Policy for School Districts
• Destruction Vendor Guidelines
• Approved Destruction Vendor List
• Approved GPS Vendor List - Coming Soon!

Project Forms & Templates

Application Phase

• Application Form (Contains all forms; to print, use "Landscape" settings)
• Application Form (Individual forms; to print, use "Landscape" settings)
  • Application Form A, pg 1-2
  • Application Form B1
  • Application Form B2
  • Application Form B3
  • Application Form C
  • Application Form D
  • Application Form E
• Funding Attribute Matrix - CMAQ (Project Scope of Work)
• Funding Attribute Matrix - State SEP (Project Scope of Work)
• Funding Attribute Matrix - Donations (Project Scope of Work)
• Project Specifications

Implementation Phase

• General Provisions - Public
• General Provisions - Private
• General Provisions - Non-Profit
• Special Provisions
• Third-Party Agreement (Assignment & Responsibility)
• Invoicing Instructions for Contractors
  
• Destruction Vendor Performance Agreement - Project
• Change Order Form - Major
• Change Order Form - Minor

Compliance Phase

• Supplemental Requirements Agreement
• Vehicle Loss Form
• Early Release Request Form
• Third Party Agreement (Responsibility Only)
• Monitoring Report Form - Autos & Equipment
• Monitoring Report Form - Infrastructure

The quarterly monitoring report schedule is as follows:

• DUE APRIL 30th - Quarter 1 (January 1-March 31)
• DUE JULY 31st - Quarter 2 (April 1-June 30)
• DUE OCTOBER 31st - Quarter 3 (July 1-September 30)
• DUE JANUARY 31st - Quarter 4 (October 1-December 31)

Please make sure to fill out the Quartering Monitoring Report Template completely, and to input the correct contract number and dates!

Destruction Vendors

• Destruction Vendor Application Form
• Destruction Vendor Performance Agreement - Program
• Vendor Certification Form
• Photograph Checklist Form
• Destruction Vendor Renewal Form

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Clean Cities/Clean Vehicles is a program of the Houston-Galveston Area Council
3555 Timmons, Suite 120, Houston, TX 77027
713.627.3200 • Fax 713.993.4508